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Checklist

  • Read through all the graduation information on the website, including the FAQs
    The information provided should tell you everything that you need to know about preparing for the conferral of your award and your graduation ceremony. Please read it carefully. 
  • Check your name
    The name that will appear on your certificate and on your HEAR (which is your official transcript) will be the name that is recorded in the University's student database. This should be your legal name as shown on your birth certificate, passport or other official documents. It is important that you let us know if your name is recorded incorrectly. It is your responsibility to ensure that the details provided to the University are correct. If you fail to notify the Graduation Office of any errors with your name when completing the online graduation registration form and it is subsequently found that there is a spelling mistake on the certificate, you will be liable to pay for a replacement. Please note that the University will not provide replacement certificates to make any changes to your name (for example to add a middle name, change the order of your name, or show your full name rather than a shortened version) once the certificate has been issued.
  • Complete your online graduation registration form
    Whether you wish to attend your graduation ceremony or not, you need to complete the online graduation registration form in OASIS when you are asked to do so. This is the last opportunity for you to check that your name is recorded correctly. If you are not attending, you also need to make sure that we have the correct postal address so that we send your certificate to the right place. If you do not complete the form to confirm your details, we will not post your certificate. 
  • Check you have no outstanding tuition fees
    If you have any outstanding financial obligations to the University you will not be permitted to attend your graduation ceremony or receive your certificate and transcript. If you think you may have outstanding tuition fee debt, please contact the Finance Department on 01473 338350 to check. Any outstanding debts must be cleared by Tuesday 22 September 2026 if you want to attend your graduation ceremony. Your certificate and transcript will be withheld until all debts have been cleared in full. 
  • Check you have returned your library books
    You should ensure that all outstanding library books and fines are cleared from your account before graduation. You can check your account online or by calling the Library on 01473 338700. Fines can be paid through the Online Shop, at the self-service kiosks or at the Library Helpdesk. If you have any concerns or queries, please contact the Library who will work with you to find a solution. 
  • Check your HEAR
    Make sure that you have activated your account with Gradintelligence and checked that the details on your HEAR are correct. Your final HEAR will be issued on graduation. No changes can be made to your HEAR once the final version has been issued.

As soon as possible after receipt of your invitation email:

  • Complete your online graduation registration form in OASIS. This should be done as soon as possible and no later than noon on Tuesday 15 September 2026. On the registration form you will be able to:
    • Check your name is recorded correctly
    • Check your date of birth is recorded correctly
    • Check and update your contact details and postal address
    • Register your interest in attending your graduation ceremony

Once you have completed your graduation registration form:

  • Check your Correspondence History in O.A.S.I.S. and the email address that you provided on the form. You should receive a registration confirmation email on completion and, once we have received confirmation from Finance that you have no outstanding fees, you will receive emails about how to order your gown and purchase your guest tickets (normally within one week of completing your graduation registration form). 
  • Follow the instructions in the email to order your academic dress and purchase your guest tickets online from Marston Events. You must complete the purchase of your initial allocation of tickets by TBC. 
  • If you would like official photographs, you should order your chosen package in advance from Marston Events when you order your academic dress and purchase your tickets. 
  • Remember to keep us updated if you change your contact details. This should be done on the online graduation registration form.

On the day of your ceremony

  • Arrive at least an hour to an hour and half before your ceremony is due to start.
  • Report to the Registration Desk in the foyer of the Waterfront Building.
  • Collect your gown. 
  • If you have ordered official photographs, you can go to the studios in Lecture Theatre 2 before or after your ceremony.
  • Follow the directions to the Grand Marquee for your ceremony. The Grand Marquee will be open an hour before the ceremony for you and your guests to be seated. All guests and graduands must be seated at least 15 minutes before the ceremony is due to start. 
  • Ensure you have e-tickets for all your guests.

As soon as possible after receipt of your invitation email:

  • Complete the online graduation registration form in OASIS. This should be done as soon as possible and by noon on Tuesday 22 September 2026. On the registration form you will be able to:

    • Check that your name is recorded correctly
    • Check that your date of birth is recorded correctly
    • Check and update your contact details and postal address
    • Tell us you do not want to attend your graduation ceremony
       
  • Remember, if you do not complete your graduation registration form to confirm your details, we will not post your certificate.

Once you have completed your graduation registration form:

  • Remember to keep us updated if you change your postal address so that your certificate will be sent to the correct address. This can be done on the online registration form in OASIS.
     
  • If you change your mind about attending your graduation ceremony, please contact the Graduation Office by email (graduation@uos.ac.uk) or call 01473 338833 no later than noon on Tuesday 22 September 2026.

Related pages

Ipswich Graduation homepage

Registration and Arrival Time

Three students dressed in graduation robes, talking and smiling
Guests and Live Streaming